Why outsource a company secretary?
In accordance with the Singapore Companies Act, you are required to appoint a Company Secretary within six months of incorporating your Singapore company. A company secretary acts an officer of your firm, and will help fulfil a range of duties that ensures your company complies with the regulations stipulated by IRAS and ACRA.
Credence Advisory can provide your firm with the services of a Company Secretary.
A Company Secretary must be either a:
- Singapore resident (a Singapore citizen or permanent resident)
- Holder of Singapore Employment Pass / Entry Pass / Dependent Pass
He / She must have sound knowledge of the Companies Act as well.
A COMPANY SECRETARY HAS THE FOLLOWING RESPONSIBILITIES:
Board Meeting
- Coordinating the company’s formal decision making and reporting process;
- formulating meeting agendas with the chairman and /or the chief executive;
- attending meetings and taking minutes;
- maintaining minute books;
- certifying copies of minutes; and
- ensuring that correct procedures are followed.
General Meetings
- Obtaining internal and external agreements to all documentation for circulation to shareholders;
- coordinating the administration and attending of meetings and taking minutes; and
- ensuring that correct procedures are followed.
Company Constitution
- Ensuring that the company complies with its constitution; and
- drafting and incorporating amendments in accordance with the correct procedures.
Statutory Registers and Books
- Maintaining statutory registers.
Share and Capital Issues, Transfers and Restructuring
- Implementation of changes in the structure of the company’s share and loan capital and devising; and
- implementing and administering directors’ and employees’ share participation schemes.
Corporate Governance
- Reviewing developments in corporate governance; and
- advising and assisting the directors with respect to their duties and responsibilities and compliance with their personal obligations under company law and, if applicable Stock Exchange requirements.